Club Constitution 

CASTLE COMBE COLTS FOOTBALL CLUB RULES & CONSTITUTION

1. NAME
The club shall be called Castle Combe Colts F.C. (the Club) with the Club colours of Black & White
stripes or squares.
2. OBJECTS
The objects of the Club shall be to provide facilities, promote the game of Association Football, to
arrange matches and social activities for its members and community participation in the same.
3. STATUS OF RULES
These rules (the Club Rules) form a binding agreement between each member of the Club.
4. RULES AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of the Football
Association by virtue of its affiliation to/membership of The Football Association.
The Rules and Regulations of The Football Association Limited and parent County
Association and any League or Competition to which the Club is affiliated for the
time being shall be deemed to be incorporated into the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written approval by
the Parent County Association.
(c) The Club will also abide by The Football Association’s Child Protection Policies and
Procedures, Codes of Conduct and the Equality Policy and any other Operating
policies as may be amended by the Club Committee from time to time.
5. CLUB MEMBERSHIP
(a) The members of the Club from time to time shall be those persons listed in the
register of members (the Membership Register) which shall be maintained by the
Club Secretary or duly authorized deputy. The legal guardians of those persons listed
in the Membership Register shall automatically become members of the Club and
shall be proxy for those persons listed in the Membership Register.
(b) With the exception of Life Vice-President any person who wishes to be a member
must apply on the Membership Application Form and deliver it to the Club. Election
to membership shall be at the discretion of the Club Committee and granted in
accordance with the equality policy, which is in place from time to time. An appeal
against refusal may be made to the Club Committee in accordance with the
Complaints Procedure in force from time to time. Membership shall become effective
upon an applicant’s name being entered in the Membership Register.
(c) Life Vice-Presidents are persons over the age of eighteen (18) years on 1st August
and are appointed for their lifetime in recognition of their outstanding contribution to
the Club. A maximum of two appointments may be made in any one season by the
Club Committee. Life Vice-Presidents are eligible to become members of the ClubCommittee and no subscriptions apply to this category of member.
(d) In the event of a member’s resignation or expulsion, his or her name shall be
removed from the Membership Register.
(e) The Football Association and parent County Association shall be given access to the
Membership Register on demand.
CASTLE COMBE COLTS FOOTBALL CLUB RULES & CONSTITUTION

6. ANNUAL MEMBERSHIP FEE
(a) An annual fee payable by each member shall be determined from time to time by the
Club Committee and set at a level that will not pose a significant obstacle to
community participation. Any fee shall be payable on a successful application for
membership and annually by each member. Fees shall not be repayable.
(b) Annual membership of the Club shall run from 1st July for twelve (12) months.
(c) The Club Committee shall have the authority to levy further subscriptions from the
members as are reasonably necessary to fulfil the objects of the Club.
7. RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on which,
he/she gives notice to the Club Committee of their resignation. A member whose
annual membership fee or further subscription is more than 2 months in arrears shall
be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their opinion,
it would not be in the interests of the Club for them to remain a member. There shall
be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of
any, of the Club Property.
8. CLUB COMMITTEE
(a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice
Chairperson, Club Secretary, Treasurer, Club Welfare Officer, plus up to 7 other
members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of
appointment until the next Annual General Meeting unless otherwise resolved at a
Special General Meeting. One person may hold no more than two positions of Club
Officer at any time. The Club Committee shall be responsible for the management of
all the affairs of the Club. Decisions of the Club Committee shall be made by a
simple majority of those attending the Club Committee meeting. The Chairperson of
the Club Committee meeting shall have a casting vote in the event of a tie. Meetings
of the Club Committee shall be chaired by the Chairman or in their absence the
Secretary. The quorum for the transaction of business of the Club Committee shall be
five.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book
of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by
giving not less than 14 days’ notice to all members of the Club Committee. The Club
Committee shall hold not less than six meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the
Club Committee which arises between Annual General Meetings shall be filled by a
member proposed by one and seconded by another of the remaining Club Committee
members and approved by a simple majority of the remaining Club Committee
members.
(f) Save as provided for in the Rules and Regulations of The Football Association, the
Parent County Association and any applicable Competition, the Club Committee
shall have the power to decide all questions and disputes arising in respect of any
issue concerning the Club Rules or any matter not provided for by the Club Rules.
CASTLE COMBE COLTS FOOTBALL CLUB RULES & CONSTITUTION

9. ANNUAL AND SPECIAL GENERAL MEETING
(a) An Annual General Meeting (AGM) shall be held in each year before the registration
and application to any League or Cup competitions falls due to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) elect the members of the Club Committee;
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club
Committee shall be made in writing by the proposer and seconder, both of whom
must be existing members of the Club, to the Club Secretary not less than 21 days
before the AGM. Notice of any resolution to be proposed at the AGM shall be given
in writing to the Club Secretary not less than 21 days before the Meeting.
(c) A Special General Meeting (SGM) may be called at any time by the Committee and
shall be called within 21 days of the receipt by the Club Secretary of a requisition in
writing signed by not less than 15% of the members stating the purposes for which
the Meeting is required and the resolutions proposed. Business at an SGM may be
any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known e-mail or postal address
written notice of the date of a General Meeting together with the resolutions to be
proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be six.
(f) The Chairman or in their absence a member selected by the Club Committee, shall
take the chair. Each member present shall have one vote and resolutions shall be
passed by a simple majority. In the event of an equality of votes the Chairperson of
the Meeting shall have a casting vote.
(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter
Minutes of General Meetings into the Minute Book of the Club.
10. CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be
responsible for each of the Club’s football teams. The appointed members shall be responsible for
managing the affairs of the team. The appointed members shall present to the Club Committee at its
last meeting prior to an AGM a written report on the activities of the team.
11. CLUB FINANCES
(a) A bank account shall be opened and maintained in the name of the Club (the Club
Account). Designated account signatories shall be the Club Chairperson, the Club
Secretary and the Treasurer. No sum shall be drawn from the Club Account except
by cheque signed by two of the three designated signatories. All monies payable to
the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied only in
furtherance of the objects of the Club. The distribution of profits or proceeds arising
from the sale of Club Property to members is prohibited.
CASTLE COMBE COLTS FOOTBALL CLUB RULES & CONSTITUTION

(c) The Club Committee shall have power to authorise the payment of remuneration and
expenses to any member of the Club (although the Club shall not remunerate a
member for playing) and to any other person or persons for services rendered to the
Club.
(d) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for
providing goods and services, on fair terms set by the Club Committee without
the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of
the running of the Club against any liability incurred in the proper running of
the Club (but only to the extent of its assets).
(e) The Club shall keep accounting records for recording the fact and nature of all
payments and receipts so as to disclose, with reasonable accuracy, at any time, the
financial position, including the assets and liabilities of the Club. The Club must
retain its accounting records for a minimum of six years.
(f) The Financial Year of the Club shall run from 1st April to 31st March and the Club
shall prepare an annual Financial Statement in such format as shall be available from
The Football Association from time to time. The Financial Statement shall be
approved by members at the Annual General Meeting. A copy of any Financial
Statement shall, on demand, be forwarded to The FA.
(g) The Club Property, other than the Club Account, shall be vested in not less than two
and no more than five Trustees who shall deal with the Club Property as directed by
decisions of the Club Committee and entry in the Minute Book shall be conclusive
evidence of such a decision.
(h) The Trustees shall be appointed by the Club in a General Meeting and shall hold
office until death or resignation unless removed by a resolution passed at a General
Meeting.
(i) On the death of a Trustee, any Club Property vested in them shall vest automatically
in the surviving Trustees. If there is only one surviving Trustee, a Special General
Meeting shall be convened as soon as possible to appoint further Trustees.
(j) The Trustees shall be entitled to an indemnity out of the Club Property for all
expenses and other liabilities reasonably incurred by them in carrying out their
duties.
12. DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a Special General Meeting
and shall be carried only by a majority of at least three-quarters of the members
present.
(b) The dissolution shall take effect from the date of the resolution and the members of
the Club Committee and the Trustees shall be responsible for the winding up of the
assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the
Club shall be transferred to another Club, a Competition, the Parent County
Association or The FA for use by them for related community sports.